Paint and Sip Party Supplies Checklist for India, with Cost per Guest

A Paint & Sip party lives or dies on preparation. Run out of brushes or pick a surface that soaks up paint and the evening drags; get the kit right and guests leave with something they are proud to carry. This checklist covers everything for a party in India, plus a realistic budget per guest.

Why tote bags beat stretched canvas boards

Stretched canvas boards go on a wall and are often forgotten. A painted tote bag gets used every week, which is why hosts across India now offer tote bags, pouches and sling bags alongside or instead of boards.

• Lighter and cheaper to buy in bulk.
• Easy to carry home wet in a paper bag.
• Guests can choose a product: tote, sling bag or pouch.
• Photos of guests holding their bags work well on Instagram.

The complete checklist

Painting surface (one per guest, plus 10% spare)

• 5 oz plain canvas tote bags for adults (38 × 40 cm).
• Sling bags or pencil pouches for shorter sessions or kids.
• Cardboard inserts, one per bag, so paint does not soak through.

Paint and tools

• Fabric paints in primary colours plus white and black (6–8 colours).
• 3 brushes per guest: one flat, one round, one fine liner.
• Palettes or paper plates, 1 per 2 guests.
• Water cups, 1 per guest.
• Tissue or rags, and a few wet wipes.
• Fabric markers for names and outlines.

Setup

• Table covers or newspaper.
• Aprons, or ask guests to wear old clothes.
• An easel or sample bag for the host’s reference design.
• A hairdryer to speed up drying between layers.
• Brown paper bags for taking finished bags home.

The “sip” part

Mocktails, chai or coffee, plus finger food that does not need cutlery. Keep drinks on a separate table so cups are not mistaken for brush water.

Budget: cost per guest

These are the canvas costs at our current prices, before the automatic 10% off on carts with 4 or more products.

Guests	Canvas item	What to buy	Canvas cost	Per guest
10	5 oz tote	2 sets of 6	₹998	about ₹100
20	5 oz tote	4 sets of 6	₹1,996	about ₹100
30	5 oz tote	5 sets of 6 + 1 set of 2	₹2,694	about ₹90
20 kids	Sling bag	5 sets of 4	₹2,995	about ₹150

Add roughly ₹60–120 per guest for paints, brushes and palettes, depending on brand and how many guests share each paint set. Set your ticket price to cover these costs plus venue, food and your time; the pricing table in our workshop guide shows how.

Running the session (2 hours)

1. 0:00 Welcome drinks, aprons on, cardboard inside every bag.
2. 0:15 Host demonstrates the design step by step; guests sketch.
3. 0:35 Base colours. Dry with a hairdryer.
4. 1:10 Details, outlines and names.
5. 1:40 Photos, then bags into paper carry bags.
6. 1:50 Remind guests to heat-set at home (24 hours later, iron inside out).

Share a printed card on heat-setting and washing; our paint and washing guide has everything to put on it.

Make it a business

If your first party goes well, the same kit scales into paid workshops. Read how to run a tote bag painting workshop and our existing guide to starting a Paint & Sip business.

Frequently asked questions

How many tote bags should I order for a party of 25?

Order 28–30, so a few guests can restart or take a second bag. Five sets of 6 gives you 30.

Which paint dries fastest?

Fabric paint applied in thin layers dries enough to add detail in 15–20 minutes, faster with a hairdryer.

Can kids join the same party?

Yes. Give them sling bags or pouches, which they can finish in under an hour.

Ordering in bulk? Message us on WhatsApp at +91 90999 99066 for bulk pricing. New buyers get 10% off with code VKART10, carts with 4 or more products get another 10% off automatically, and every order earns 5% cashback in your VantageKart Wallet. Shipping is free on prepaid orders across India.